Provisions applicable to the workplace and to equipment, devices and systems therein

[1]

Maintenance:

 

{i}

To be maintained in an efficient state, order and in good repair

 

{ii}

Repair and maintenance work to be carried out as appropriate.

[2]

Ventilation: -

 

Effective and suitable provision should be made to ensure that every enclosed workplace is ventilated by a sufficient quantity of fresh or purified air and any plant used for this purpose shall include an effective device to give visible or audible warning of failure of plant.

[3]

Temperature in indoor workplaces: -

 

{i}

Temperature should provide reasonable comfort without the need for special clothing. Where such temperature is impractical because of hot or cold processes, all reasonable steps should be taken to achieve a temperature that is as close as possible to comfort

 

{ii}

Temperature should normally be at least 16oC, unless much of the work involves severe physical effort in which case the temperature should be at least 13oC

 

{iii}

Care should be taken that harmful or offensive fumes produced from the heating apparatus are not produced

 

{iv}

Thermometers should be available at convenient places to enable temperature to be measured.

[4]

Lighting: -

 

{i}

Lighting should be sufficient to enable people to work, use facilities and move from place to place safely without experiencing eye strain

 

{ii}

Where appropriate, local lighting should be provided at workstations etc., or other places of particular risk

 

{iii}

Wherever possible natural light should be preferred to artificial. Emergency lighting must be provided when persons at work are especially exposed to danger in the event of failure of artificial lighting

[5]

Cleanliness and waste materials: -

 

{i}

Every workplace and the furniture, furnishings and fittings within shall be kept clean

 

{ii}

The surfaces of the floor, walls and ceilings of all workplaces inside buildings must be capable of being kept clean

 

{iii}

Waste materials must not be allowed to accumulate except in suitable receptacles.

[6]

Room Dimensions and Space: -

 

{i}

All rooms should have enough space to allow people to get to and from workstations and to move within the room with ease

 

{ii}

The total area of the room when empty divided by the number of people normally working in it should be at least 11m3 per person. In making this calculation a room or part room which is more than 3m high should be counted as 3m high. In a typical room where a ceiling is 2.4m high a floor area of 4.6m2 (for example 2 x 2.3m) will be needed to provide space of 11m3;

 

{iii}

Lecture and meeting rooms are excluded as are control cabs or similar small structures where space is necessarily limited.

[7]

Workstations and seating:-

 

{i}

Workstations should be arranged so that each task can be carried out safely and comfortably. The workers should be at suitable height in relation to the work surface. Work materials and frequently used equipment including controls should be within easy reach, without undue bending or stretching

 

{ii}

Workstations, including seating and access to the workstations, should be suitable for any special needs of the individual employee

 

{iii}

Seating must provide adequate support for the lower back and a footrest provided for any worker who cannot comfortably place his or her feet flat on the floor.

[8]

Condition of floors and traffic routes:

 

{i}

Floor and traffic routes must be of sound construction and have adequate strength to take into account loads placed on them and the passing of traffic over them. Floors should not be overloaded

 

{ii}

Surfaces of floors and traffic routes should be free from any hole, slope or uneven or slippery surface which is likely to cause a person to slip, trip or fall, drop or lose control of anything or cause unsteerability or loss of control of vehicle and their loads

 

{iii}

Slopes should not be steeper than necessary.

 

{iv}

Surfaces of floors and traffic routes which are likely to get wet or be subject to spillage should be of a type that do not become unduly slippery and a slip resistant coating should be applied where necessary to combat this. Where processes may discharge or leak liquids, or there could be leakage or spillage which are likely to become a slippery hazard, steps should be taken to fence this off or mop it up or cover up with absorbent granules. If this is a more regular occurrence then preventative measures should be taken to prevent the discharge or to retain it by means of a bund or some discharge point to a drain etc.

 

{v}

Floors and traffic routes should be kept free of obstructions that may present a hazard or impede access

 

{vi}

Every open sided staircase should be securely fenced.

[9]

Falls or falling objects:-

 

{i}

So far as reasonably practical suitable and effective measures must be taken to prevent any person falling a distance likely to cause personal injury and to prevent any person being struck by a falling object likely to cause personal injury

 

{ii}

So far as reasonably practical, every tank, pit or structure where there is a risk of a person in a workplace falling into a dangerous substance therein, shall be covered or fenced. Similarly, every traffic route over, across or in an uncovered tank, pit or structure must be fenced

 

{iii}

Secure fencing should be provided wherever possible at any place where a person might fall 2m or more. Where many people pass through a certain route where there is a risk of falling, fencing should be provided;

 

{iv}

When an opening or edge is being used to transfer goods and materials from one level to another it should be fenced as far as possible;

 

{v}

Fixed ladders should be of sound construction, properly maintained and securely fixed

 

{vi}

Where regular access is needed to roofs suitable and safe access should be provided and there should be physical safe guards to prevent falls from edges

 

{vii}

Fragile roofs or surfaces should be clearly identified

 

{viii}

Changes of floor level which are not obvious should be marked to make it conspicuous

 

{ix}

Materials and objects should be stored and stacked in such a way that they are not likely to fall and cause injury. Racking should be of an adequate strength and stability having regard to the loads placed on it and its vulnerability to damage

 

{x}

The need for people to climb on the top of vehicles or their loads should be avoided as far as possible. Where it is unavoidable measures should be taken to prevent falls

 

{xiii}

When fencing cannot be provided or has been removed effective measures should be taken to prevent falls.

[10]

Transparent or translucent doors, gates and walls: -

 

Transparent or translucent surfaces in doors, gates, walls, partitions etc. should be of a safe material or be able to be protected against breakage that might result in personal injury to the user.

[11]

Windows, skylights and ventilators:-

 

{i}

It must be possible to reach, operate and control openable windows, skylights and ventilators in a safe manner. Where necessary, appropriate equipment such as window poles should be provided

 

{ii}

Open windows should not project into an area where persons are likely to collide with them;

 

{iii}

All windows and skylights must be of a design to enable them to be cleaned safely.

[12]

Organisation of traffic routes:-

 

{i}

Every workplace should be organized so pedestrians and vehicles can circulate in a safe manner

 

{ii}

Traffic routes in the workplace should be suitable for the purpose of the persons or vehicles using them

 

{iii}

Traffic routes will not be adequate unless they have taken into account suitable measures to ensure that:-

 

 

(a) Pedestrians or persons at work near the traffic route are not placed in any danger

 

 

(b) The entrance to and from doors or gates for pedestrians has sufficient separation between the two;

 

 

(c) Where vehicles and pedestrians use the same traffic route there is to be sufficient separation between the two

 

 

(d) All traffic routes are suitably indicated.

[13]

Doors and gates: -

 

{i}

All doors and gates shall be suitably constructed. The doors and gates shall not be considered suitably constructed unless: -

 

 

(a) Any sliding door or gate has a device to prevent it coming off its track during use

 

 

(b )Any upward opening door or gate has a device to prevent it falling back

 

 

(c) Any power operated door or gate has suitable and effective features to prevent it causing injury by trapping persons. Where a health and safety risk may be created by the failure of a power door or gate to be operated, manual operation of this door must be provided as an alternative if the power fails;

 

 

(d) Any door or gate which is capable of being opened by being pushed from either side if constructed in such a manner that when it is closed a clear view of space on the other side of the door is provided.

[14]

Escalators and moving walkways: -

 

{i}

Any escalator or moving walkway must function safely and be equipped with necessary safety devices including one or more emergency stop controls which are easily identifiable and readily accessible.

[15]

Sanitary conveniences: -

 

{i}

There must be suitable and sufficient sanitary conveniences provided at readily accessible places.

 

{ii}

Sanitary conveniences shall not be suitable unless:-

 

 

(a) The rooms containing them are adequately ventilated and lit;

 

 

(b) The rooms containing them are kept clean and tidy

 

 

(c) Separate rooms are provided for men and women, except where the door of the room is capable of being secured from the inside.

[16]

Washing facilities: -

 

{i}

Suitable and sufficient washing facilities, including showers if required because of the type of work, shall be provided at readily accessible places

 

{ii}

Washing facilities must: -

 

 

(a) Be provided in the immediate vicinity of every sanitary convenience, whether or not provided elsewhere

 

 

(b) Be provided in the vicinity of any changing rooms

 

 

(c) Include a supply of clean, hot and cold, or warm water

 

 

(d) Include soap or some other suitable means of cleaning

 

 

(e) Include towels or other suitable means of drying

 

 

(f) Be in rooms that are sufficiently ventilated and lit

 

 

(g) Be in rooms that are kept clean and tidy

 

 

(h) Provide facilities for men and women, except where the door of the room is capable of being secured from the inside.

 

{iii}

Guidelines for sanitary and washing facilities are as follows: -

 

 

(a) Where men and women work, a calculation as detailed below dictates the facilities required: -

 

 

Number of people
at work

Number of
Water closets

Number of
wash stations

 

 

1 - 5

1

1

 

 

6 - 25

2

2

 

 

26 - 50

3

3

 

 

51 - 75

4

4

 

 

76 - 100

5

5

 

 

 

(b) In places where men are based the following calculations can be used: - 

 

 

Number of men
at work

Number of
Water closets

Number of
Urinals

 

 

1- 15

1

1

 

 

16 - 30

2

1

 

 

31 - 45

2

2

 

 

46 - 60

3

2

 

 

61 - 75

3

3

 

 

76 - 90

4

3

 

 

91 - 100

4

4

 

{iv}

Temporary work sites require suitable sanitary and washing facilities so far as reasonably practical. Wherever possible these facilities should include sufficient sanitary conveniences and running water. Otherwise, chemical toilets would have to be used which should incorporate a suitable deodorizing agent

 

{v}

Legionnaire's disease is caused by bacteria which may be found where water stands for long periods at lukewarm or warm temperatures, for example in tanks or little used pipes. Generally, water hotter than 55oC will not allow any of the bacteria to develop. For further advice contact the safety officer .

[17]

Drinking water: -

 

{i}

An adequate supply of wholesome drinking water must be provided for all persons and this must be readily accessible at suitable places and conspicuously marked by an appropriate sign

 

{ii}

There must be provided a sufficient number of suitable cups or other drinking vessels unless the supply of drinking water is in a jet form which the persons can drink easily.

[18]

Accommodation for clothing:-

 

{i}

Suitable and sufficient accommodation must be provided for persons' own clothing which is not worn during working hours and special clothes which are worn by any person at work but not taken home;

 

{ii}

The accommodation must be of a standard which provides suitable security, suitably located, allows facilities for drying clothing and, where there is a risk to health or of damage to the clothing, the accommodation is separated between work clothing and the person's own clothing.

[19]

Facilities for changing clothes:-

 

{i}

There must be sufficient facilities allowing persons at work to change their clothes when that person has to wear special clothing for the purpose of their work and that person cannot for reasons of health or otherwise be expected to change in another room

 

{ii}

The changing facilities must include separate facilities for men and women.

[20]

Facilities for rest and to eat meals:-

 

{i}

There must be suitable and sufficient rest facilities provided for men and women;

 

{ii}

The rest facilities provided must include:-

 

 

(a) Facilities to eat meals where food eaten at workplace would otherwise be likely to become contaminated

 

 

(b) Include arrangements to protect non-smokers from discomfort caused by tobacco smoke

 

 

(c) Provision for any person at work who is pregnant or a nursing mother to rest

 

 

(d )Sufficient facilities for workers who regularly eat meals at work

 

 

(e) Rest rooms that are kept clean and to a good hygienic standard.

 

 

 

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This information is derived from the Health & Safety Manual and Kit
For further information about the Kit, visit The Essential Health and Safety Manual home page
 
  See also Health & Safety Made Easy
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